DAAN tenancy for the Dutch Parliament
by Annelies Cordes and Arnoud Goos, Netherlands Institute for Sound and Vision
In 2018 Sound and Vision launched the new MAM system DAAN (Digital Audiovisual Archive of the Netherlands). With DAAN it is possible to not just manage Sound and Visions own AV collection, but also third party collections. These third parties can become a ‘Tenant’ in the system. Examples of existing Tenants in DAAN are Fox Sports, University of Amsterdam, Amsterdam City Archive, Limburgs Museum and regional broadcaster Omroep Zeeland. As of 2020 the Dutch Parliament and the National Archives also became a Tenant in DAAN. The nominated project focuses on that particular Tenancy.
Screenshot from the DAAN tenant for the Dutch Parliament
The whole idea of Tenancy in DAAN is built on the belief that the Netherlands Institute for Sound and Vision should be a national audio-visual archive not just for radio and television collections, but also for other AV-collections. The MAM system of Sound and Vision was built with public money, so why should other government bodies, museums, universities and archives all built their own AV archive when a great one is already in place (at Sound and Vision)? With Tenancy these organizations, who usually have just a small percentage of AV in their total collection, would not waiver ownership of their own collections or archives. They would just ‘rent’ a portion of Sound and Vision existing infrastructure. A Tenant can also get a dedicated portal built on DAAN with only their own collections on it. So users of for instance the University of Amsterdam would not need to filter their way through the large Sound and Vision collection, to get to the University’s video’s.
The collection consists of long duration videos of 10 hours+, and has detailed proceedings in text that is ingested through XML. The debates are full text-searchable on the portals of Sound and Vision.
Sound and Vision is specialized (even certified) to handle digital preservation of AV collections, so Sound and Vision can easily take care of other collections as if they are their own. Other benefits of DAAN Tenancy are: 1. The user of the archive can search in one catalogue and find items from all kinds of collections in the Netherlands, national and regional, big or small. 2. Sound and Vision already has specific portals in place for education, professional re-use and research. A (smaller) tenant, such as a regional archive or a museum, gets a simple way to reach these sometimes difficult to find target groups.
Since 2020 all of the plenary debates of the Dutch Parliament are ingested and made accessible in DAAN, through a Parliament Tenancy. The collection consists of long duration videos of 10 hours+, and has detailed proceedings in text that is ingested through XML. The debates are full text-searchable on the portals of Sound and Vision.
The parliament is still the owner of the collection and the ownership will be transferred to The National Archives in a few years. The collection will remain at Sound and Vision (but will be put in the National Archives tenant instead of the Parliament tenant), but is also findable in the National Archives catalogue and linked through a Persistent Identifier.
The moment after the plenary debate in the parliament is over, the video will be sent to Sound and Vision. The video is already according to Sound and Vision standards for quality and file format, but is automatically checked nonetheless. The provisional proceedings are sent through a xml-file and is added to the video in DAAN to make it searchable. After a few days the corrected proceedings are sent and they will overwrite the provisional xml in DAAN (the proceedings are checked and signed off by members of parliament). A persistent identifier is created and will be linked to the National Archives.
